How to Conduct Effective Board Meetings

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Board meetings are a chance for board members to offer valuable input about the progress of a business. Board meetings are also an opportunity for members to develop camaraderie and build trust.

To ensure that discussions are productive and a productive decision-making process the board meeting must be preceded by a clear explanation of the meeting’s objective(s) before the board meets. Sending a board packet which contains all the details required for the discussion is one way to accomplish this.

Robert’s Rules of Order is used by some boards to guide their meetings. However this book isn’t required for all boards. In general, it’s the responsibility of the chair that all materials and invitations are sent out in time and that the notes are recorded and that board members receive the required materials prior to the meeting.

One of the most common mistakes companies make is failing to prepare and distribute their board documents on time. It is vital to inform the board of meeting objectives to all attendees before the beginning of the board meeting so that directors are able to prepare and ask questions prior to the meeting. This saves time in the meeting for discussions and helps you keep the meeting as short as you can. If you have one of your board members who insists on a long report to be included on the agenda, then schedule it last, at least an hour after any break.