Productive Online Board Meetings
Effective online board meetings rely on a variety of factors such as a well-planned agenda as well as clear communication protocols and dependable technology. Despite these obstacles boards who take the time to implement the proven best practices will be able to attain high levels productivity.
Start your meeting by having an open discussion. You can energize discussions by asking questions that encourage participants to speak their minds. A polling tool or survey at the beginning of your meeting can also help you pinpoint areas for improvement.
Limit the amount of time that you spend on reports and “have to” items. If you engulf attendees in tedious reporting, they will quickly lose interest and concentration. In general you should not devote more than 25 percent of your meeting in these types of discussions. This leaves plenty of room for discussion around more strategic issues.
Ensure that your meetings are a pleasant experience for everyone involved. Use the Boardable platform to increase participation and create a comfortable atmosphere for all participants. Encourage members of the board to keep meetings on time and to follow the rules of conduct and maintain a an exemplary level of professionalism.
To be able to conduct a successful online board meeting, board members should be aware of their role within the organisation and how it impacts others. By using tools such as Boardable’s Minutes Maker and Task Manager, it’s easy for board members to keep track of their responsibilities during meetings and stay informed of the progress and challenges. This encourages collaboration and results in an efficient and dynamic online meetings.